Writing Invitation

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Learning Material 

Writing Formal Invitation 

Writing Formal Invitation

Subject           : English

Class/Semester: XI/ 3

Meeting          : 2 

Competence   : Writing formal invitation 

Aims               : 

1.             You are able to write a formal invitation by paying attention to the correct diction

2.             You are able to write a formal invitation by paying attention to the correct grammar 

3.             You are able to write a formal invitation by paying attention to the correct content 

4.             You are able to write a formal invitation by paying attention to the correct organization of idea 

5.             You are able to write a formal invitation by paying attention to the correct mechanic 

What is an invitation? 

An invitation is a type of letter witten to an organization or an individual for their participation or presence in an event or an occasion.The occasion can be official (formal) or personal (informal). Formal invitation letters are written for inviting officials and certain distinguished people. They follow a formal format. The invitations are are related to meetings, interviews, training, conferences, etc.  

I.                   STYLES OF FORMAL INVITATION LETTER

A.    Card Style Formal Invitation 

1.  Text Structure of Card Style Invitation 

Card style formal invitation includes the presentation in a single sentence, third person narration.  Each of the following is written on a separate line with fonts of varying sizes. 

a.         Names of the hosts

b.        Formal phrase of invitation, for example: 

1)      Request the pleasure of your presence/ company 

2)      Seek your auspicious presence 

3)      Solicit your gracious presence on the auspicious occasion

c.         The date, time, and venue/ place of the event

d.        The occasion/reason of the invitation (the kind and purpose of the event)

e.         The abbreviation R.S.V.P (a French sentence repondez s’il vous plait), which means “please reply,” is written below on the left with the name (s), address, and phone number of the host (s). It is advisable to mention only one contact number to avoid confusion. 

Entries include who, when, where, what time, and for whom. The card style invitation is meant to invite a lot of invitees. 

1. Language Features
a.         It is generally written in third person, and contains no heading, no salutation, and no complimentary close. 
b.        The words used in the card are limited to only about 50 words. 
c.         The host’s name should appear in the body of the invitation. 
d.        You should avoid using complicated language in a formal invitation. 
e.         It uses Simple Present Tense and present future tense. The date of writing is not to be given. 
f.         There is no signature of the host. 
A.    Letter Style Invitation 
Letter style invitation is meant to invite an individual (or specific invitee). Basically, this style has a similar structure to a standard formal letter. The only difference is that it has a word limit of about 50 words. Instead of writing the content of the letter in three paragraphs, we write the invitation letter only in one paragraph. Again, the letter should answer who, what, where, when, and any other details. The main information about the event (the kind, purpose, place, date, and time) is writtem in the body of the invitation. 
1. Text Structure of letter Style Invitation 
a.         Host and address 
b.         Date of the letter 
c.         Invitee and address
d.        Event
e.         Salutation 
f.     Phrasing of inviting 
g.         Date, time, of the event 
h.         RSVP
i.           Closing 
j.           Host’s name 
2.  Language Features
a.         Using simple present tense and simple future tense
b.         Using persuasive words
c.         Using phrasing of inviting




II. GRAMMAR
A.           Simple Future Tense
Simple Future Tense is a form of tense that is used to declare an event in the future. This form of tense is one of the most basic tense and is often used in writing or even English conversation. The use of this tense is synonymous with the word will / shall, or be going to.





Besides, there is pattern of Subject + will+ be + non verb in a sentence of future sentence. 

Example: She will be an entrepreneur someday. I wll be there. I will be happy. 



B. Simple Present Tense
The simple present tense is one of several forms of present tense in English. It is used to describe habits, unchanging situations, general truths, and fixed arrangements. The simple present tense is simple to form. Just use the base form of the verb: (I take, you take, we take, they take) The 3rd person singular takes an -s at the end. (he takes, she takes)
1. For habits
 Example:
a. He drinks tea at breakfast.
b. She only eats fish.
c. They watch television regularly.
2. For repeated actions or events
 Example:
a. We catch the bus every morning.
b. It rains every afternoon in the hot season.
c. They drive to Monaco every summer.
3. For general truths
 Example: 
a. Water freezes at zero degrees.
b. The Earth revolves around the Sun.
c. Her mother is Peruvian.
Special Rules: 
1. In the third person singular the verb always ends in -s:
Example: 
he wants, she needs, he gives, she thinks.
2. Negative and question forms use DOES (= the third person of the auxiliary 'DO') + the infinitive of the verb.
Example: 
He wants ice cream. Does he want strawberry? He does not want vanilla.
3. Verbs ending in -y : the third person changes the -y to -ies:
Example: fly --> flies, cry --> cries
Exception: if there is a vowel before the -y:
play --> plays, pray --> prays
4. Add -es to verbs ending in:-ss, -x, -sh, -ch:
Example: he passes, she catches, he fixes, it pushes
How to use special verbs in the Simple Present









C. Day and Date 

There are at least two ways to write the date in English, the first is to write the day before the month, or write the month before the day. You can also use text, or numbers ending in nested numbers (st, nd, rd, or th) in writing the date format in English.

Example: Thursday, 19th of September, 2019 (Britis) 

Thursday, September 19th, 2019



D. Ordinal Number 

Here are examples of ordinal numbers that you can see and how to read them.











III. MECHANIC
1. The period, Full Stop, or Point
a. Mark the end of a sentence
The period (known as a full stop in British English) is probably the simplest of the punctuation marks to use. You use it like a knife to cut the sentences to the required length. Generally, you can break up the sentences using the full stop at the end of a logical and complete thought that looks and sounds right to you.
Example :
We shall consider it a great honour if you could grace the occasion as our Guest of Honour, preside over the function, and give away the prize. 
b. Indicate of abbreviation
Many abbreviations require a period. Dr, Mr, Mrs, and Ms do not take a period in British English, nor do most abbreviations taken from the first capital letters such as MA, Phd, or CIA. In American English, some of these do require periods or both usages are correct (with and without periods). If you require 100% accuracy in your punctuation, refer to a detailed style guide for the abbreviation usage rules in the variety of English you are using.
Example : 
Dr. Malcolm Self, 75 Jackson St, 5.30 p.m.
2. Capitalization
Capital letters are used with particular types of nouns, in certain positions in sentences, and with some adjectives. You must always use capital letters for:
a. The beginning of a sentence
Example : 
1) It gives us immense pleasure to inform you that we are celebrating our school 25th Anniversary Day at 5.30 p.m. on December 10, 2016 in the School Auditorium.
2) We shall consider it a great honour if you could grace the occasion as our Guest of Honour, preside over the function, and give away the prize.
b. Months of the year
  Example : 
It gives us immense pleasure to inform you that we are celebrating our school 25th Anniversary Day at 5.30 p.m. on December 10, 2016 in the School Auditorium.
c. Days of the week
  Example : We will hold the meeting on Saturday, September 28th, 2019.
d. Names of streets, buildings, parks
Example : Slamet Riyadi Street No. 82 Kartasura
       In the the School Auditorium
3. Comma 
In formal letter, comma (,) is put after the salutation and after the closing. 
a. After salutation 
Example: 
1) Dear Mrs. Al-Sayf, 
2) Dear Madam, 
3) Dear Sir, 
b. After closing: 
Example: 
1) Sincerely, 
2) Thank you, 
3) Warm regard, 
4) Best regard,